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The Approach
The charity runs two literacy schemes amongst schools in London and Manchester. It has a range of staff working on the schemes from managers to volunteers, each with a unique salary and working pattern.
The volunteer analyst began by pulling the information together into a spreadsheet, allowing for both unique and average salaries, so that the key information could be extracted easily for reports to the Trustees. A tool was created that could conduct scenario analysis by varying the inputs (schools, pupils, staff). The tool had to be flexible to allow for different staff roles (and associated costs), but with constraints to ensure there were enough staff to meet the staff to pupil ratio. This tool was used to generate new ideas and ways of working and create a budget plan for 2014/2015 academic year and beyond.
“Resource planning has been a stumbling block for Springboard for years. As a new CEO I know it’s important to enable innovation and growth at Springboard and a key part of that was re-thinking how we plan our services.”